AGM Sunday 26th Nov 2017

Held Sunday 26 November 2017 2pm. All financial members are asked to attend, if unable to attend proxy forms and nomination forms are attached. Also any interested parties who wish to sit it, but have no voting rights.

Alfresco area at the Old Narrogin Inne, cnr Albany H’way, South West H’way Armadale

Business
To receive the Presidents report – Financial Report

The Following general committee positions will become available should an interested party wish to nominate. All financial member (2017) are eligible to nominate. All current committee members are eligible for re-election.

President: Responsible to the members for the day to day running of the club.
Vice President: Assists the president
Secretary/Membership Secretary: Responsible for the club memberships. Responsible for event sign on.
Treasurer: Responsible for the financial account of the club
Committee Member/Equipment manager, responsible for the club equipment and ensuring the equipment is at each event
Committee Member/Track Master. Responsible for the set up and marking of loops. Liaising with land owners, arranging teams of markers to ensure all events are correctly marked
Committee Member/Sponsorship, responsible for club merchandise and sponsorship and other duties

All designated committee positions do not have to actually attend each event. They are to ensure that their position is filled by another club member for the event

All above-mentioned positions will be vacant, if you believe you are able to contribute please nominate; all position will be for a term of one year.

Proxy/Nomination votes will be accepted

To transact any other business of which due notice has been received.
Please ensure items to be tabled are submitted ASAP prior to the AGM taking place.

The Agenda for AGM shall be:
Opening of meeting
Apologies
Presentation of Presidents report
Presentation of Financial report
Election Committee Members
President:
Vice President:
Secretary/Membership Secretary:
Treasurer:
Committee Member/Equipment manager,
Committee Member/Track Master.
Committee Member/Sponsorship,

Urgent general business:
Departing committee
Membership 2017
Toilets
Track Marking
Free Membership
Bike Eligibility
Purchase of Equipment
General Business
Closure

Barry Mitcheson

0407 577 121

28/29 October Darkan Last event for the Year

28-29 Oct Hillman Rd Darkan

Last event for the year 28-29 Oct at ClassicMXWA facilities Hillman Rd Darkan WA

The event is a ride what you want.

Costs for the event will be
Juniors $5.00
Adults $30.00,
Plus one event licence ($30.00) if required
Free One event membership if required
Parents/Guardian must ride the loop if their junior is riding

Directions to Hillman Park from Williams (Perth)
If travelling from Perth then these instructions are for you, once you arrive in Williams:
Turn right onto Pinjarra-Williams Rd (signs for Darkan/Collie/Pinjarra), travel 5.9 km. Turn left onto Williams-Darkan Rd travel 22.0 km. Turn left onto Dardadine Rd West, travel 5.1 km. Turn right onto Hillman Dardadine Rd, travel 2.9 km. Turn right Restricted usage road 1.0 km (signed)
Hillman Park – Classic MXWA

Directions from Collie
From Collie follow the Coalfields Highway (main street) travel approx. 78km, through Darkan. 4.5km through Darkan turn left onto Hillman Rd travel 5.8km entrance on left.

Directions from Athur River
Turn onto Coalfields highway, travel approx. 36km turn right onto Hillman Rd, 5.8km entrance on Left

Sequence of Events

Saturday:
Setup of track. Sign on from 12 midday with the loop opening at approx. 1.30pm

BBQ
There is a BBQ available so bring your steak or snags etc
The Only fire if there is one will be in the facilities, no other campfires
Sunday
Sign on 8am riders brief 8.30am all approx. times
Sunday: The loop will be opened from 9am until last rider out 2.30pm. All riders must be signed out and in to ensure all riders are accounted for. Remember you are all needed to help clean up

IN case of Injury:
First response by qualified club first aiders, ensure you sign on
Ambulance: phone 000.
Please bring a sense of humour, this is supposed to be fun. Remember constructive criticism!